Graduation Ceremony March 2024

The March graduation ceremonies will take place in the Sarah Baartman Hall for all faculties as follows:

FACULTY DATE TIME

Commerce 1
Bachelor of Business Science, Bachelor of Business Science in Actuarial Science and all Advanced Diplomas

Saturday, 23 March

10:00

Humanities 1
Bachelor of Arts, Bachelor of Arts in Fine Art,
Bachelor of Arts in Theatre & Performance, all Postgraduate Diplomas and Postgraduate Certificates

Saturday, 23 March

14:00

Science 1
Bachelor of Science

Saturday, 23 March

18:00

Health Sciences 1
All Bachelors, Advanced Diplomas and Higher Certificates

Monday, 25 March

10:00

Humanities 2
All Honours, Masters and PhD

Monday, 25 March

14:00

Engineering & the Built Environment 1
All Postgraduate Diplomas, Honours, Masters and PhDs

Monday, 25 March 18:00

Commerce 2
All Postgraduate Diplomas

Tuesday, 26 March 10:00

Law
All qualifications
Science 2
All Honours, Masters and PhDs

Tuesday, 26 March 14:00

Health Sciences 2
All Postgraduate Diplomas, Honours, Masters and PhDs

Tuesday, 26 March 18:00

Humanities 3
Bachelor of Social Science surnames A-M

Wednesday, 27 March 10:00

Engineering & the Built Environment 2
All Bachelors (BScEng, BSc Construction Studies, BSc Geomatics, BSc Property Studies, BArch)

Wednesday, 27 March 14:00

Commerce 3
All Honours, Masters and PhDs

Wednesday, 27 March 18:00

Humanities 4
Bachelor of Social Science surnames N-Z
Bachelor of Social Science in Philosophy, Politics and Economics, Bachelor of Music, Bachelor of Social Work, all Diplomas (excluding Postgraduate Diplomas) and all Certificates (excluding Postgraduate Certificates)

Thursday, 28 March 10:00

Commerce 4
Bachelor of Commerce and Bachelor of Commerce in Actuarial Science

Thursday, 28 March 14:00

Congratulations on completing your studies. Please read this information carefully to ensure a smooth graduation.


This is official information about graduation and any other information should be disregarded. The university will not be held liable for students following incorrect information. Graduands must please consult this website for updates.

What do you need to do?

  • 1. Check your academic record before 31 January 2024

    Log into PeopleSoft and check your Academic Record carefully to ensure that your qualification, specialisation, and/or your dissertation/thesis title is correct. If it is not, contact your faculty office urgently.

    View your Academic Record on PeopleSoft: click on the ‘Academic Records’ tile then click ‘View Academic Record’. Ensure Academic Record Self-Service is the Report Type then click ‘Submit’. Enable pop-ups as the Academic Record will open in a new window.

  • 2. Check that your name is correct before 31 January 2024

    By law, your degree documentation must reflect your full name exactly as recorded on your ID document or passport at the time of graduation.

    Check your name on PeopleSoft: Request a proof of registration document or academic record through the self-service portal. Please note that the only name displayed on the certificate is the Primary name, and all other names displayed on PeopleSoft refer to the Preferred name, which is not printed on the certificate (please note that titles don’t appear on the certificate).

    If your name is reflected incorrectly on UCT’s records, please request that your name record is updated by e-mailing a certified copy of your ID document or passport to:

    Do not attempt to update your name record on PeopleSoft yourself.

    Should you fail to verify your name and require a corrected certificate to be printed after your graduation you will be charged a fee of R400.00.

  • 3. Outstanding fees

    If your fee account has not been settled you will not be able to access your academic record or graduate in March. Any qualifiers who had outstanding fees, fines, interests or dues as of 15 December 2023 have no guarantee of receiving their degrees in March, and their names will not appear in the graduation programme.

    Please contact the Fees Office if you have any queries regarding your fee account:

    Check your fee balance via PeopleSoft by clicking on the ‘Student Finance’ tile and then click ‘View Account Details’. If a payment is made on or near the cut-off date, proof of payment must be forwarded to the Fees Office marked ‘Graduation’, or the payment may not be noted in time.

    Do not rely on a bursar, sponsor, or employer to make last-minute payments on your behalf, as the Fees Office may not be able to get this credit onto your fee account in time to qualify for graduation.

  • 4. Settle library and disciplinary matters before 31 January 2024

    Ensure that you have a clear library record and owe no library fines or outstanding books. Ensure that you settled all pending disciplinary matters with the Student Disciplinary Tribunal. You will not be permitted to graduate in March if you have unpaid disciplinary fines or incomplete community service.

The graduation ceremony

  • Attending your graduation ceremony

    Prebook your academic attire through House of Graduates and your photography through Gordon Harris Photographic. You may only wear the gown and hood of the qualification that will be conferred upon you at the graduation ceremony. Wearing gowns and hoods of previous qualifications will not be permitted.

    You do not need to RSVP or confirm your attendance. Graduates will be issued with two (2) guest tickets which must be collected before the ceremony.

    On the day before your ceremony

    Collect your name card, two (2) guest tickets, and academic attire from the Molly Blackburn Hall, Otto Beit Building between 09:00 and 18:00. No third-party collections will be permitted. You must present a valid photo ID (ie, SA ID document or passport) when collecting your tickets.

    Faculty

    Name card and academic attire collection date and time

    Commerce 1

    Humanities 1

    Science 1

    Friday, 22 March 2024 between 09:00 and 18:00

    Health Sciences 1

    Humanities 2

    Engineering & the Built Environment 1

    Saturday, 23 March 2024 between 09:00 and 18:00

    Commerce 2

    Law

    Science 2

    Health Sciences 2

    Monday, 25 March 2024 between 09:00 and 18:00

    Humanities 3

    Engineering & the Built Environment 2

    Commerce 3

    Tuesday, 26 March 2024 between 09:00 and 18:00

    Humanities 4

    Commerce 4

    Wednesday, 27 March 2024 between 09:00 and 18:00

    On the day of your ceremony

    Graduands should enter the Sarah Baartman Hall at the side South Entrance wearing their academic attire, with their name cards and ensure that they are seated no later than 20 minutes before the ceremony commences. Please note that no flowers or large bags etc. will be permitted to be kept with you at your seat.

    Guests should present their tickets at the front entrance to the hall and ensure that they are seated no later than 15 minutes before the ceremony commences. All guests require a ticket, regardless of their age.

    Promptly 15 minutes before the ceremony commences the procedure for the ceremony will be explained.

    During the ceremony you will receive your official graduation documentation and have your graduation photographs taken.

    After the ceremony you may have your group/family pictures taken in the Maths Building.

    Return your academic attire to the Molly Blackburn Hall no later than 1 hour after your ceremony.

  • Support for graduands, staff and guests with disabilities

    The Disability Service provides support at all UCT graduation ceremonies. Persons with various disabilities including physical/mobility disabilities, Deaf people who require the services of a South African Sign Language Interpreter, or other disabilities may contact the Disability Service no later than two (2) weeks before the graduation ceremony to request assistance:

    Please note that if you do not indicate that you require assistance timeously, the Disability Service will be unable to prioritise your request for assistance on the day of the graduation ceremony as there are limited resources available.

  • Not attending your graduation ceremony

    You are not required to RSVP or let us know that you will not be attending.

    It is not possible to elect to defer your attendance to a future date. If you are not able to attend the graduation ceremony, you will graduate in absentia. No correspondence will be entered into regarding the deferment of graduation.

    You will be able to collect your degree certificate from the Student Records Office (Masingene Building, Middle Campus) or request courier delivery from 15 April 2024 onwards. It will not be possible to receive your degree certificate before this date under any circumstances.

    Please contact the Student Records Office from 15 April 2024 onwards to request courier:

What will happen once you graduate?

  • Network access after graduation

    Students’ network accounts give them access to UCT services which you will lose access to upon graduation; it is important that you carefully follow the instructions by ICTS on what to do before leaving:

    Your student email account remains active, which you may continue to use permanently, if you wish. An alias will be created following the format of name.surname@alumni.uct.ac.za. You may use either this alias or your original student email address.

  • Graduation documentation

    You will receive the following documentation:

    • your original hard copy degree certificate and one hard copy of your transcript
    • one electronic certificate and one electronic transcript that will be emailed to your @myuct account after your graduation ceremony, ie between 15 April 2024 and 10 May 2024.

    If you have not received your electronic documents and don’t follow up within three months, you will only be able to receive an electronic transcript through the Student Records Office. If a certificate received after graduation is subsequently lost, damaged or stolen, graduates may apply for a duplicate certificate through the Student Records Office. The fee for a duplicate certificate is currently R800.00.

Frequently Asked Questions (FAQ)

  • How do I know that I am graduating?

    The only way to confirm that you are graduating is to check that your academic record states ‘Qualifies for award of degree’ with the 23 March 2024 confer date. Please note that the confer date must not be confused with the graduation date. UCT’s student system records one confer date per graduation session which means that one date is used for all students and all qualifications. The actual date on which a student graduates might differ. The schedule of graduation ceremonies is published at the top of this webpage.

  • How do I RSVP?

    You are not required to RSVP or indicate your attendance. If you are attending, please follow the instructions in the section titled ‘If you will be attending your graduation ceremony’.

  • How do I request a formal invitation to be used for visa purposes or to request time off from my employer?

    Yes. Invitation letters may be requested from Student Records Office. Kindly note that there is a turnaround period, therefore please submit your requests timeously. Requests should be sent via email:

  • How do I request extra tickets?

    If you are attending the ceremony, you will be issued with two (2) guest tickets. It is not possible to receive additional tickets. It is not possible to request the tickets of someone who will not be attending the ceremony.

  • Are children allowed to attend the ceremony?

    Yes. Please note that all guests require a ticket, regardless of their age.

  • How long will the ceremony be?

    We are unable to confirm the exact duration. You can expect the ceremony to be approximately two (2) hours in duration.

  • Will the ceremony be livestreamed?

    Yes. The graduation ceremony will be livestreamed from the UCT website and social media channels.

  • Where do I collect my tickets and academic attire?

    Collect your tickets and academic attire from the Molly Blackburn Hall, Otto Beit Building, on the day before your ceremony as per the table above. No third party collections will be permitted. Ensure that you present a valid form of photo identity (SA ID or Passport only) when collecting your tickets.

  • Can I attend the ceremony and receive my degree certificate if I have outstanding fees?

    No. Students with outstanding fees are not permitted to graduate or receive their academic documents. Once you have settled your outstanding fees, you will be allocated to the next graduation session.

  • Is it possible to receive my degree certificate before the ceremony?

    Legally, it is not possible to receive your degree certificate before the qualification has been conferred upon you at the graduation ceremony (in person or in absentia). Request a qualification confirmation letter from the Student Records Office to use in place of the certificate in the interim:

  • Can I request electronic copies of my academic documents?

    Electronic copies of your degree certificate and transcript will be emailed to your MyUCT email address between 15 April 2024 and 10 May 2024.

  • Can my electronic graduation documents be sent to my personal email address?

    No. Official communication may only be sent to your @myUCT email address. Please ensure that you retain access to this mailbox.

  • Can I postpone my ceremony to September 2024?

    It is not possible to elect to defer your attendance to a future date. If you are not able to attend the graduation ceremony, you will graduate in absentia. No correspondence will be entered into regarding the deferment of graduation.

  • Will I still have access to my MyUCT email address after graduation?

    Yes. Please follow the instructions on the ICTS website to ensure that you retain your email access:

 

Useful Contacts

Kindly include Graduation; faculty and student number in the subject field: eg, Graduation-Commerce XYZXYA001. Always include your full name and student number in correspondence with the University

Student Records Office

Graduation queries: graduation@uct.ac.za

General enquiries: reg-records @uct.ac.za

Fees Office

fnd-feeenq@uct.ac.za

Postgraduate Funding Office

pgfunding@uct.ac.za

ICTS

icts-helpdesk@uct.ac.za

Commerce Faculty Office

com-faculty@uct.ac.za

Engineering & the Built Environment Faculty Office

ebe-faculty@uct.ac.za

Health Sciences Faculty Office

fhs-ug@uct.ac.za / fhs-pg@uct.ac.za 

Humanities Faculty Office

hum-ugrad@uct.ac.za / hum-postgrad@uct.ac.za

Law Faculty Office

law-studies@uct.ac.za

Science Faculty Office

sci-science@uct.ac.za

Doctoral Degrees Board Office

ddb@uct.ac.za

Student Disciplinary Tribunal

legaloffice@uct.ac.za

Graduation archive