Safety Toolbox

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Background to legislation
Training requirements
 Legal appointments
OHSE committee meetings
OHSE reporting
Incident management procedure

Background to legislation

Legal Liability training for UCT

Health and safety legal liability training aims to provide UCT leadership with an understanding of their legal responsibilities related to health and safety in the workplace.

It covers topics such as the legal framework, duties and responsibilities of employers and employees, risk assessment, and the consequences of non-compliance. This training is essential to ensure that managers have the knowledge and skills necessary to promote and maintain a safe and healthy work environment, prevent workplace accidents and injuries, protect their employees, and avoid legal liability.

Understanding the OHSE legal structure aligned to the OHSACT

The two most important appointments under the Occupational Health & Safety Act 85 of 1993 can be found under section 16(1) and 16(2).

“16. Chief executive officer charged with certain duties

  1. Every chief executive officer shall as far as is reasonably practicable ensure that the duties of his employer as contemplated in this Act, are properly discharged.
  2. Without derogating from his responsibility or liability in terms of subsection (1), a chief executive officer may assign any duty contemplated in the said subsection, to any person under his control, which person shall act subject to the control and directions of the chief executive officer”.

OHS Org Chart 2023  

Training requirements

Managers must ensure that employees receive appropriate training and instruction
on how to work safely, including the use of personal protective equipment, the safe
operation of machinery and equipment, and emergency procedures.

For training bookings please select the respective training type and date
by clicking here  

Legal appointments

An employer is responsible for occupational health and safety. However, an employer is in most instances a corporate body or legal entity and unable to perform the duties imposed on it in terms of the Occupational Health & Safety Act 85 of 1993. Thus, the employer is required to appoint employees (managers, supervisors and other staff) to perform its duties on its behalf in an effort of compliance.

The employer in making these appointments have to ensure that the employees they appoint are trained and qualified to perform the functions on its behalf.

All appointments  are to be signed and filed with the respective department/unit once training is completed.

OHSE committee meetings

The following agenda  is generic and contains the minimum items for discussion.
All minutes are to be retained by each dept/unit.

There are 3 OHSE Committee Levels

  1. OHSE Sub Committee
  2. Faculty/Pass Dept. OHSE Committee

Level 1 and 2 Committee Chairpersons are required to complete an OHSE Committee
report for each meeting.

OHSE reporting

The OHSE Committee reporting template is aligned to the OHSE agenda and allows for more efficient reporting from each Committee Chairperson.

Matters for escalation are to be documented at the next tier. (See flowchart 

 Click here to see the guide on how to complete the OHSE Committee meeting Chairpersons reports

OHSE reps are to conduct monthly/quarterly inspections  as per the terms of reference of each committee/subcommittee.

This inspection checklist needs to be completed every 30 days (monthly) as part of the monthly OHSE representative inspection process.

The number of completed inspection checklists for an annual cycle = 12.

Incident management reporting

Whenever an OHSE incident occurs please use the HSO2  report to notify the Occupational health unit at

The following reporting process   in case of an incident is to be followed.

Document links

 OHS Org Chart 2023  

 Legal Appointment Templates  

 HS02 Incident Report  

 Incident Reporting Process  

 Training bookings  

 OHSE Rep Inspection Report  

 OHSE Meeting Agenda  

 OHSE Reporting Flow Chart  

 OHSE Committee Report Template  

 Fist Aid Box Contents Checklist  

 Evacuation drill guide and report