The UCT community does extensive travel for both academic and other business-related matters. The spend for this category is high and it is important that structures and processes are in place to manage these transactions. This is to ensure that UCT is aware of where our travellers are travelling to, and to manage risks as well as get the best benefits for our staff. In order to do this below are a number of options to streamline the process by making use of an Online system or alternatively the traditional route of using a Travel Management Company.
Travel Connections online travel booking system hosted by Get There
- Significant reduction in transaction fees
- Wider booking choices
- Ease of use, being internet based
- Visibility of all price options, including low- cost carriers and corporate flexible fares
- A single booking process for flight, accommodation (including B&B’s), car rental and soon to be added (EZShuttle)
- Streamlined Payments via PCard to avoid the complexity of SAP purchase orders
- Loyalty benefits – these can still be attributed to the individual traveller, e.g. air miles
- The replacement of costly and time-consuming staff reimbursements
To access the online booking tool, see link in the Links section. Enter your UCT network credentials to gain access to the website. You will however only be able to access the online booking tool if a profile has been created for you.
Require a profile to be created? Click here
Payment for all travel bookings is by means of a PCard. A designated travel booker in a department can book on behalf of all travellers. This includes UCT staff who have PCards, those without PCards, students and visitors. When a PCard is used to make a travel booking it does not need to be presented when boarding the flight.
All travel bookers must therefore have their own PCards. If a traveller has their own PCard, they may do their own booking.
TripCase
In addition to the above benefits to UCT, the traveller benefits by the use of TripCase:
- TripCase is a mobile travel application, used by millions of travellers globally. With TripCase Integration, trips booked in Get There are automatically imported to TripCase.
- TripCase gives travellers a single place to easily manage all the details of a trip. As changes occur to flight schedules, travellers are notified directly on their smartphone or wearable device.
- Where online check-in is completed on the airline’s website, the PDF Boarding pass copy can be sent to trips@tripcase.com. TripCase can add the boarding pass within the application.
Download the app from App store or Google Play and register with your business email address.
Making travel bookings
Get There should be used for all UCT domestic travel bookings including flights, accommodation, car rental and shuttle. The system allows for the above mentioned on a single booking and charges a single transaction fee.
International/regional travel
Get There may also be used for direct international/regional flights. However, for more complex flights, contact the Travel Connections travel desk or one of UCT's other Travel Agencies listed below.
The Travel Connections travel desk will ensure appropriate connection times, compliance with visa requirements and other complex booking technicalities.
Contact details
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Landline |
087 110 1800 |
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After hours emergency contact number |
066 197 9856 |
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Consultant |
Nokubonga Tiwani |
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Consultant |
Valery Hlatshwayo |
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Consultant |
Levert Adams |
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Consultant |
Pinky Mgubela |
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Helpdesk |
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Profile creation |
Chris Bakker |
cb@travelconnections.co.za |
Below is a list of Travel Agencies that UCT has a relationship with:
Travelmanor
Travelmanor was established in 1997 with a supportive team of dedicated, highly qualified and knowledgeable travel consultants. Together we have over 150 years of experience in the travel industry! We are proudly associated with the Sure Travel Group, one of the largest travel consortiums in the Southern Hemisphere.
Our Company objective is to deliver a professional service at lowest total cost, within both the Government and private corporations, many of whom are headquartered abroad.
Partnering with Sure Travelmanor to manage your travel procurement means that you will have a business partner who will analyse your travel patterns and trends, existing and potential supplier relationships, budget objectives and future needs with the aim of reducing your overall travel expenditure – providing solutions that maximise cost savings and ensure traveller satisfaction.
Contact details
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Landline |
021 555 2829 |
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After hours emergency contact number |
082 978 3760 |
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Consultant: Mark Figueiredo |
078 1724788 |
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Consultant: Johan Nel |
060 681 9366 |
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Consultant: Laylaah Anderson |
021 555 2829 |
Prospur Travel Agency
Prospur Travel was founded in 1970 as a family business and is today one of the largest privately-owned travel agency in the Western Cape. It was also the founding member of SARTAC, which later changed its name to Sure Travel.
We offer complete personalised travel solutions. We specialise in corporate and leisure travel, outbound and incoming, large groups as well as individual tailor-made travel. We are a non-branded member of Club Travel Consortium, which means we are able to offer our clients the most competitive prices. Our professional and friendly team take care of all travel requirements, big and small, including flight and rail bookings, car hire, hotel reservations, insurance, foreign exchange and visa arrangements.
Contact details
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Landline |
021 671 9040 |
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After hours emergency contact number |
082 448 8021 |
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Senior Consultant |
Maggie Casewell |
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Senior Consultant |
Sharon Carolus |
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Senior Consultant |
Debbie Kinda |
Club Corporate
Club Corporate is a small tightly knit travel business that despite its size offers a dedicated, professional service that goes beyond what is expected from a large travel company. Club Corporate has been running for decades and this affords their clients the benefit of longstanding relationships with airlines, consulates, accommodation establishments and other travel services.
Contact details
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Landline |
021 487 4100 |
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After hours emergency contact number |
060 839 6472 |
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Senior Consultant |
Somaya Abdurahman |
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Senior Consultant |
Selwyn Ginsberg |
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Senior Consultant |
Ruth Beukes |
Travel With Flair (TWF)
Travel with Flair Cape Town (PTY) LTD is a leading black-owned Level 2 B-BBEE accredited travel management company that would like the opportunity to partner with your company. A female-empowered organisation is owner-managed with all directors operationally involved in all regions across the country.
Contact details
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Landline |
021 419 1350 |
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After hours emergency contact number |
0861 777 747 |
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Travel Advisor |
Michelle Davids |
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Travel Advisor |
Janine de Klerk |
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Back up Consultant |
Razaana Adams |