The UCT community does extensive travel for both academic and other business-related matters. The spend for this category is high and it is important that structures and processes are in place to manage these transactions. This is to ensure that UCT is aware of where our travellers are travelling to, and to manage risks as well as get the best benefits for our staff. In order to do this below are a number of options to streamline the process by making use of an Online system or alternatively the traditional route of using a Travel Management Company.

Travel Connections online travel booking system hosted by Get There

UCT has entered into an agreement with Get There the Online Travel Booking System supported by Travel Connections. The following are benefits to UCT of using the online booking system:

  • Significant reduction in transaction fees
  • Wider booking choices
    • Ease of use, being internet based
    • Visibility of all price options, including low- cost carriers and corporate flexible fares
  • A single booking process for flight, accommodation (including B&B’s), car rental and soon to be added (EZShuttle)
  • Streamlined Payments via PCard to avoid the complexity of SAP purchase orders
  • Loyalty benefits – these can still be attributed to the individual traveller, e.g. air miles
  • The replacement of costly and time-consuming staff reimbursements

To access the online booking tool, see link in the Links section. Enter your UCT network credentials to gain access to the website. You will however only be able to access the online booking tool if a profile has been created for you.

Require a profile to be created? Click here

Payment for all travel bookings is by means of a PCard. A designated travel booker in a department can book on behalf of all travellers. This includes UCT staff who have PCards, those without PCards, students and visitors. When a PCard is used to make a travel booking it does not need to be presented when boarding the flight.

All travel bookers must therefore have their own PCards. If a traveller has their own PCard, they may do their own booking.

TripCase

In addition to the above benefits to UCT, the traveller benefits by the use of TripCase:

  • TripCase is a mobile travel application, used by millions of travellers globally. With TripCase Integration, trips booked in Get There are automatically imported to TripCase. 
  • TripCase gives travellers a single place to easily manage all the details of a trip. As changes occur to flight schedules, travellers are notified directly on their smartphone or wearable device. 
  • Where online check-in is completed on the airline’s website, the PDF Boarding pass copy can be sent to trips@tripcase.com. TripCase can add the boarding pass within the application.

Download the app from App store or Google Play and register with your business email address.

Making travel bookings

Get There should be used for all UCT domestic travel bookings including flights, accommodation, car rental and shuttle. The system allows for the above mentioned on a single booking and charges a single transaction fee.

International/regional travel

Get There may also be used for direct international/regional flights. However, for more complex flights, contact the Travel Connections travel desk or one of UCT's other Travel Agencies listed below.

The Travel Connections travel desk will ensure appropriate connection times, compliance with visa requirements and other complex booking technicalities.

Contact details

Landline

087 110 1800

After hours emergency contact number

066 197 9856

Consultant

Nokubonga Tiwani

nt@travelconnections.co.za

Consultant

Valery Hlatshwayo

vh@travelconnections.co.za

Consultant

Levert Adams

la@travelconnections.co.za

Consultant

Pinky Mgubela

pm@travelconnections.co.za

Helpdesk

helpdesk@travelconnections.co.za

Profile creation

Chris Bakker

cb@travelconnections.co.za

Below is a list of Travel Agencies that UCT has a relationship with:

Travelmanor

Travelmanor was established in 1997 with a supportive team of dedicated, highly qualified and knowledgeable travel consultants. Together we have over 150 years of experience in the travel industry! We are proudly associated with the Sure Travel Group, one of the largest travel consortiums in the Southern Hemisphere.

Our Company objective is to deliver a professional service at lowest total cost, within both the Government and private corporations, many of whom are headquartered abroad.

Partnering with Sure Travelmanor to manage your travel procurement means that you will have a business partner who will analyse your travel patterns and trends, existing and potential supplier relationships, budget objectives and future needs with the aim of reducing your overall travel expenditure – providing solutions that maximise cost savings and ensure traveller satisfaction.

Contact details

Landline

021 555 2829

After hours emergency contact number

082 978 3760

Consultant: Mark Figueiredo

Mark@travelmanor.co.za

078 1724788

Consultant: Johan Nel

johan@travelmanor.co.za

060 681 9366

Consultant: Laylaah Anderson

laylaah@travelmanor.co.za

021 555 2829

Prospur Travel Agency

Prospur Travel was founded in 1970 as a family business and is today one of the largest privately-owned travel agency in the Western Cape. It was also the founding member of SARTAC, which later changed its name to Sure Travel.

We offer complete personalised travel solutions. We specialise in corporate and leisure travel, outbound and incoming, large groups as well as individual tailor-made travel. We are a non-branded member of Club Travel Consortium, which means we are able to offer our clients the most competitive prices. Our professional and friendly team take care of all travel requirements, big and small, including flight and rail bookings, car hire, hotel reservations, insurance, foreign exchange and visa arrangements.

Contact details

Landline

021 671 9040

After hours emergency contact number

082 448 8021

Senior Consultant

Maggie Casewell

prospur@galileosa.co.za

Senior Consultant

Sharon Carolus 

prospur4@galileosa.co.za

Senior Consultant

Debbie Kinda

prospur6@galileosa.co.za

Club Corporate 

Club Corporate is a small tightly knit travel business that despite its size offers a dedicated, professional service that goes beyond what is expected from a large travel company. Club Corporate has been running for decades and this affords their clients the benefit of longstanding relationships with airlines, consulates, accommodation establishments and other travel services.

Contact details

Landline

021 487 4100

After hours emergency contact number

060 839 6472

Senior Consultant

Somaya Abdurahman

somaya@corporate1.co.za

Senior Consultant

Selwyn Ginsberg

selwyn@corporate1.co.za

Senior Consultant

Ruth Beukes

ruth@corporate1.co.za

Travel With Flair (TWF)

Travel with Flair Cape Town (PTY) LTD is a leading black-owned Level 2 B-BBEE accredited travel management company that would like the opportunity to partner with your company. A female-empowered organisation is owner-managed with all directors operationally involved in all regions across the country.

Contact details

Landline

021 419 1350

After hours emergency contact number

0861 777 747

Travel Advisor

Michelle Davids

michelled@twfcpt.co.za

Travel Advisor

Janine de Klerk

janines@twfcpt.co.za

Back up Consultant

Razaana Adams

razaanaa@twfcpt.co.za