Proceedings refer to a published record of a conference, congress, symposium or other meeting whose purpose is to disseminate original research and new developments within specific disciplines.
A distinction should be made between a conference paper and conference proceedings. A book of conference proceedings is made up of many conference papers presented at a conference, similar to a journal volume that comprises many individual journal articles. Each paper must be peer-reviewed in full and evidence of peer-review must accompany each submission.
Criteria for subsidising conference proceedings:
- The conference paper must disseminate original research.
- The entire conference paper must be peer-reviewed (i.e. not just the abstract).
- The conference proceedings must have an ISBN or ISSN.
- The target audience of the proceedings must be specialists in the relevant field.
- In the event that the proceedings are published in a language other than English, the author must submit an abstract of the proceedings in English. Similarly, any supporting evidence or documentation must also be provided in English.
- More than 60% of contributions published in conference proceedings being submitted for a subsidy claim must emanate from multiple institutions.
- The conference must have an editorial board and/or organising committee, with a significant majority of members beyond a single institution, which is reflective of expertise in the relevant subject area.
Requirements |
Comments |
Conference paper(s) by the UCT author | Provide copy of entire conference paper, uploaded via the eRA system. |
Electronic copy of the conference proceedings | This is of the conference proceedings, not the conference paper. |
Evidence of ISBN or ISSN | Highlight this on the conference proceedings. |
Table of contents | Supply entire table of contents. |
Evidence of UCT contributors and their affiliation | Highlight this. Attach a letter of affiliation to UCT from the Human Resources department if this does not appear in the proceedings. |
Preface, introduction or foreword | Provide a copy of either of these pages. |
Evidence of peer review from either the publisher, the editor(s), the conference organisers or a detailed statement appearing in the call for papers. |
The statement must indicate that the full paper was refereed prior to the proceedings being published. |
Where proceedings are published in an accredited journal, the output will be treated as a journal article. Therefore, do not submit a conference claim.
The following are NOT acceptable for submission:
- Correspondence to the editors
- Abstracts or extended obituaries
- Obituaries
- Book reviews
- News articles
- Advertorials
- Previously published material
- Keynote addresses and published papers
- "Work in Progress Papers", "Short Papers", "Brief Communications" and "Technical Notes".