Reactivation of PDRF Enrollment | University of Cape Town

Postdoctoral Research Fellows are required to renew their postdoctoral enrollment in January each year and before the end of March of the following year to retain access to facilities and to facilitate payment processes, irrespective of the first date of registration

Please complete the mandatory steps BEFORE APPLICATION.

STEPS

Required reading. Please read all policy documentation. (Scroll to the bottom of the page.)
Required reading. Please read the Enrollment Criteria and Eligibility for a Postdoctoral Research Fellow at the University of Cape Town
International Fellows are required to apply for international clearance via the International Academic Programmes Office – IAPO Pre-Registration Process.

Once the above required reading and pre-registration online application (Step 3) have been completed the PDRF may download and complete the listed documentation as shown in the table below with his/her Principal Investigator/Host.

Please scroll to the bottom of the page for the required documentation to be returned to the PGFO’s Postdoctoral Office for processing.

Type of document	To be completed by	Description
Award letter from Funder	PI/Host	Letter confirming the funding and conditions
Approved conditions	PI/Host	Conditions of Award
MoA - Memorandum of Agreement	PI/Host Signed by Fellow and witness	Binding agreement made and entered by and between The University of Cape Town A University in terms of Act 101 of 1997 of Rondebosch (hereinafter referred to as UCT) and the Postdoctoral Research Fellow
MoU - Memorandum of Understanding	PI/Host and signed with Fellow and Head of Department	A new MOU must be completed ONLY if the fellow enters a new project and is mentored by a new Principal Investigator. This copy is retained by the Host Department
Reactivation of PDRF Enrollment Application Form	Fellow signed with PI/Host and Head of Department	PDRF Application form for reactivation of enrollment for the next academic year. PDRFs are required to apply for reactivation irrespective of their first date of enrollment
Research Progress Report	Fellow with PI/Host	Bi-annual research progress report completed by the Postdoctoral Research Fellow and his/her Host/Principal Investigator
PG023 - Notification of Termination of Fellowship and Tenure	Fellow with PI/Host	To be completed ONLY when PDRF apply for Release of retainer fee only Withdrawal/Termination from research tenure or Completion of Postdoctoral Research
Visa (for international fellows only)	Fellow	International PDRFs are required to apply for international clearance before applying for the reactivation of enrollment for the next academic year. See the Postdoctoral Research Fellows Pros and Cons of different Visa Types
Medical Insurance (for international fellows only)	Fellow	International PDRFs are required to apply for international clearance before applying for the reactivation of enrollment for the next academic year. See the Medical Insurance information
Endorsement of Academic and Professional accomplishments form	Fellow Signed by Head of Department and Dean of Faculty	This form should be completed as a record of the PDRF’s activities during their tenure at UCT. This form should be completed together with the Host/Principal Investigator.

International PDRF’s should return the following documents:

Certified Copy of Visa
Certified Copy of Passport
Medical Insurance
Reactivation of Enrollment application form
MoA - Memorandum of Agreement
Research Progress Report
Award of letter from Funder
Conditions of award for Departmental Fellowships only

Local PDRF’s should return the following documents:

Reactivation of Enrollment application form
MoA - Memorandum of Agreement
Research Progress Report
Award of letter from Funder
Conditions of award for Departmental Fellowships only

Return all documents to the:

PGFO Postdoctoral Administration Office

By Email to: pdocs@uct.ac.za

Tel: 021 650 5065